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Event Entry

Online Entry

Enter an Event by clicking on the Online Entry above (at the top of all our web pages).

Online entry payment is by Bpay only.   (Sorry, no Credit Card payments).  Please pay within 24 hours of completing an entry. Please also enter early (see Late Fees below).

If you are new to the Online Entry process, this document Online Entry Tips (clickable link) may help you get started.

Posted Entries

If you're reading this website, we feel that it is reasonable to assume that you have access to the web and can enter online.  We do accept posted entries.  The mailing address is in the event information for each event.  Scroll to the bottom to find it.  Please post by entries late date.  Payment by Cheque or Money Order to be posted with your entry.

pdf Entry form (102 KB)

Calculate your entry fees and send a Cheque or Money Order with your Entry Form.   If there is an error with your payment an outstanding Fee will appear on the Team List available on the Web Home Page by Tuesday before each Rogaine.

Late Fees

In order to pay the standard event fees, entries must be submitted by 11.59pm on the day before the Late Date. The Late Date is usually 10 days before the day of the event. The Late Dates for each event are advertised on the homepage (VRA Latest News) and in official VRA correspondence.

After the Late Date, entries of teams containing adult members will be subject to a surcharge of $10 per person. If Late Fees are payable, members will see the words "Late Fee Applicable" in red text on the window that appears after clicking "Enter Team".

Participants who are competing in their first rogaine are exempt from paying the Late Fee.

Entry Categories

Our Entry Categories are:
Mix (X) 
Womens (W)
Mens (M)
 
Within the above we have age group categories.  
Juniors       (J)    All team members under 18 on event day
Veterans    (V)   All team members 40 or over on event day
Superveterans  (SV)  All team members 55 or over on event day
 
Note Ultra veterans are not sub grouped into Mixed,  Womens and Mens
Ultraveterans   (U)    All team members 65 or over on event day  
 
All the above is determined for you based on the details you have recorded in your member record. Please check you have your date of birth in your member record and it is correct.  Often people were entered in their first Rogaine by a team mate and they may not have entered your correct date of birth
 
Two other Categories you need to tick when entering if they apply to you are:
Family  (F)  One team member looks to another team member as a parent, grand parent or guardian.   Other non related Rogainers can also be in the team.
Novice (N)  At least 2 team members are doing their first Rogaine and planning to participate in navigating rather than just out for a fast run with a skilled navigator. 
 
The letter in brackets is used in the results for each category    eg Mixed Superveterans is XSV
 
Some events may also have University category where UNI is used.

Team Changes

Once you have created a team you cannot make changes.

To add or remove team members please contact;

Online Entries (This email address is being protected from spambots. You need JavaScript enabled to view it.) prior to the Late Date

or the Event Administration Manager (check calendar entry for details) after the Late Date

Refund Policy

If you need to withdraw from an event please notify the event Admin manager as early as possible.

Refunds are paid (at the request of the member) as follows:

  • Withdrawal prior to Late Date, or anytime for medical or other urgent reason:  full refund.
  • Withdrawal after late date, but prior to event date:  Refund of event fee less an amount equal to the late fee.
  • Withdrawal on the event day: no refund

Team List and Indemnity Form

Team List including payments balance and Final Instructions including direction to the event start are posted on the Web (Link from home page) by Tuesday before the event.

We require all team members to sign an Indemnity Form and hand it to Administration at team registration on event day.

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